Minutes of Shareholder Meeting (India)

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The Minutes of General Meeting of Shareholders is a formal written account of what transpired at that meeting. The meeting minutes should include how many shares were represented, approval of previous meeting minutes, topics discussed, financial information, resolutions regarding company business and the date and time of adjournment.

This lawyer-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Minutes of General Meeting of Shareholders for use in India
Law Compliance: This form complies with the laws of the states and territories of India
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Minutes of General Meeting
Shareholders
(India)

 

 
The general meeting of the shareholders of  _____________________________ [insert the companys name] (the “Company”) was held on ____________________, 20__ at __________________________________________________________ [insert address where meeting took place].  The general meeting began at _________ and ended at___________.
 
 
________________________ acted as Chairman and _______________acted as Secretary of the General Meeting.
 
The Secretary reported that ____________ shares of stock out of a total of __________________ shares outstanding and entitled to vote at the meeting were represented (_____________ shares in person and ________________ shares by proxy filed with the secretary), constituting a quorum.
 
 
[The contents of your minutes will change depending on the agenda and business of your general meeting.  The provisions below are a guide to help you. Erase those sections that are unnecessary and add where appropriate.]
 
I.    NOTICE
Notice was mailed to the shareholders via __________ on _________________, 20__.  A copy of the Notice is attached hereto.  [The method of notice will have to conform to the requirements of your companys governing documents, e.g. Bylaws]
 
II.  APPROVAL OF MINUTES
The minutes for the general meeting held on _______________, 20__ were approved as presented.  
 
III.  MATTERS DISCUSSED
 
[These are items and actions that are up for discussion. Include a synopsis of all matters discussed.]
 
After discussion and upon motion duly made, seconded and carried, the following resolution was adopted:
 
RESOLVED that ___________________________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________
[For your convenience, below please find resolutions for some matters that may be discussed at your general meeting.]
 
Directors Elected
 
Upon motion duly made, seconded and carried, the following directors were elected to serve until the earlier of the next general meeting of the shareholders, their respective resignation or removal, or until their respective successors are elected and qualified: _____________________, ________________, and ______________________.
 
Approval of Financial Statements
 
Upon motion duly made, seconded and carried, the Companys financial statements for the year ended ____________ are acknowledged as being received by the shareholders and are hereby approved and adopted.
 
IV.  ADJOURNMENT
 
There being no further business, the general meeting was adjourned at ________________________________.  
 
 
 
Respectfully Submitted,
 
 
 
________________________
Secretary of the Meeting
 
Number of Pages6
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#33765
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Minutes of General Meeting
Shareholders
(India)

 

 
The general meeting of the shareholders of  _____________________________ [insert the companys name] (the “Company”) was held on ____________________, 20__ at __________________________________________________________ [insert address where meeting took place].  The general meeting began at _________ and ended at___________.
 
 
________________________ acted as Chairman and _______________acted as Secretary of the General Meeting.
 
The Secretary reported that ____________ shares of stock out of a total of __________________ shares outstanding and entitled to vote at the meeting were represented (_____________ shares in person and ________________ shares by proxy filed with the secretary), constituting a quorum.
 
 
[The contents of your minutes will change depending on the agenda and business of your general meeting.  The provisions below are a guide to help you. Erase those sections that are unnecessary and add where appropriate.]
 
I.    NOTICE
Notice was mailed to the shareholders via __________ on _________________, 20__.  A copy of the Notice is attached hereto.  [The method of notice will have to conform to the requirements of your companys governing documents, e.g. Bylaws]
 
II.  APPROVAL OF MINUTES
The minutes for the general meeting held on _______________, 20__ were approved as presented.  
 
III.  MATTERS DISCUSSED
 
[These are items and actions that are up for discussion. Include a synopsis of all matters discussed.]
 
After discussion and upon motion duly made, seconded and carried, the following resolution was adopted:
 
RESOLVED that ___________________________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________
[For your convenience, below please find resolutions for some matters that may be discussed at your general meeting.]
 
Directors Elected
 
Upon motion duly made, seconded and carried, the following directors were elected to serve until the earlier of the next general meeting of the shareholders, their respective resignation or removal, or until their respective successors are elected and qualified: _____________________, ________________, and ______________________.
 
Approval of Financial Statements
 
Upon motion duly made, seconded and carried, the Companys financial statements for the year ended ____________ are acknowledged as being received by the shareholders and are hereby approved and adopted.
 
IV.  ADJOURNMENT
 
There being no further business, the general meeting was adjourned at ________________________________.  
 
 
 
Respectfully Submitted,
 
 
 
________________________
Secretary of the Meeting
 

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