Use This Form If:

• Individuals who are shareholders in a company may require this form to formally notify them of an upcoming meeting where important decisions will be made. This ensures that all shareholders are informed and can participate in the governance of the company.
• Situations requiring a proxy arise when a shareholder cannot attend a meeting due to scheduling conflicts or other commitments. By using this form, they can delegate their voting power to another individual, ensuring their voice is still heard in the decision-making process.
• To comply with corporate governance regulations, companies must provide adequate notice to shareholders regarding meetings. This form serves as a formal communication tool to meet legal obligations and maintain transparency with shareholders.
• For those organizing an annual or special meeting, this form provides a structured approach to outline the agenda and topics for discussion. It helps in preparing shareholders for the meeting and encourages informed participation.
• Companies may need this form to facilitate the voting process during meetings, especially when resolutions require shareholder approval. By including a proxy, it allows for a smoother voting experience, even for those unable to attend in person.